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Online booking that takes care of itself

The customer picks a day and time, and gets a confirmation and a reminder. You see it in your diary, with no crossed calls and no notebook.

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In a nutshell

Every booking by phone takes two or three minutes out of your work, and many come in while you’re closed. With automatic online booking the customer sorts it out alone, at any hour, by WhatsApp or from your website.

It works just as well for a table, a hair appointment, a garage check-up or a boat trip: what is booked changes, the way it works doesn’t.

How it works

  1. Real availability

    It only offers the slots you have free, with the right length for each service.

  2. Confirms and reminds

    The customer gets the confirmation and the reminder on WhatsApp. If they can’t come, they reply to the message and the slot is freed up.

  3. Waiting list

    When the day is full, it takes the names of those who’d still like to come and tells them if a space opens up.

  4. The details you need

    Allergies, number of people, number plate, type of treatment: whatever you need to know before they arrive.

  5. With your diary or another

    If you already use a booking system, we check whether it can be connected. If you use a notebook, we suggest the simplest option.

Example

Sunday at 21:40, with the clinic closed

Example conversation. The assistant always introduces itself as the virtual assistant.

Hi, I need a physio appointment this week, my back hurts.
Virtual assistantHello! I’m the virtual assistant for the clinic. I have Tuesday at 18:30 or Thursday at 10:00, a 45-minute session. Which suits you better?
Tuesday 18:30
Virtual assistantBooked: Tuesday 18:30. I’ll remind you on Monday; if you can’t make it, reply to that message and I’ll free up the slot.

Appointment createdTue 18:30 · physiotherapy · 45 min

Price · Bookings

from €99/month

Included in the AI receptionist. Set-up from €290. Excl. VAT.

  • Booking by WhatsApp and on the website
  • Confirmations and reminders
  • Cancellations and waiting list
  • Allergy alerts and special requirements
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Questions

Frequently asked questions

Does it reduce no-shows?

Reminders and being able to cancel with one message help customers let you know instead of simply not turning up. We can’t promise a figure: it depends on your business, and we measure it with you from the first month.

Can I still write bookings down by hand?

Yes. You add the ones you take by phone or in person, and the assistant stops offering that slot.

Can I ask for a deposit in advance?

A payment link can be added to the confirmation. We look at it in the first chat, because it depends on the payment system you use.

Does it work with my current software?

It depends on the software. We check before giving you a price and, if it can’t be connected, we tell you.

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Let’s talk

Tell us about your business

We reply on WhatsApp with a concrete idea of where to start. The first chat is free and with no obligation.

  • A demo with an example from your sector
  • A fixed price before you decide anything
  • If it doesn’t pay off for you, we’ll tell you
What are you interested in?

Your message reaches us straight away, at any hour. The first chat is free and with no obligation.